Privacy Statement
Sync Space Therapy is committed to providing quality services and respecting your rights. Your right to privacy and confidentiality will be recognised, respected, and protected in all aspects of your contact with us. This statement outlines our ongoing obligations to you in respect to how we manage your Personal Information. Sync Space Therapy complies with the requirements of the Privacy Act 1988 (Cth) [as well as National Disability Insurance Scheme Act 2013 (Cth), Privacy and Personal Information Protection Act 1998 (NSW) and Health Records and Information Privacy Act 2002 (NSW).
What is Personal Information and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Personal Information includes Health Information, which is information about the physical or mental health of an individual.
Examples of Personal Information we collect includes but not limits to names, addresses, email addresses and phone numbers, education history, health care and medical records, etc.
We collect your Personal Information in many ways including face-to-face meetings, interviews, correspondence, by telephone, by email, by video conferencing, via a website, from other publicly available sources and from third parties.
In addition to the written forms of information, Personal Information includes information that is recorded in a visual or audio format, such as photos, videos, and sound recordings. Sync Space Therapy will only request and retain Personal Information that is necessary to:
● assess your eligibility and needs for support
● provide safe and responsive support
● monitor the supports provided and
● fulfill contractual and other requirements to provide non-identifying data and statistical information to government agencies.
When we collect Personal Information, we will explain to you why we are collecting the information and how we plan to use it.
Third Parties
Where reasonable and practicable to do so, we will collect your Personal Information only from you and/or your representatives. However, in some circumstances we may be provided with information by third parties (such as other providers). In such cases we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
Disclosure of Personal Information
Your Personal Information will only be disclosed:
● to prevent or lessen a serious and imminent threat to the life or health of you or another person
● to outside agencies with your or your representative’s permission
● with written consent from a person with lawful authority or
● when required by law, or to fulfil legislative obligations.
Security and Destruction of Personal Information
Your Personal and Health Information will be stored in a manner that reasonably protects it from misuse and loss and from unauthorised access, modification, or disclosure.
When your Personal and Health Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify it.
We will retain and dispose of your Personal and Health Information in accordance with our Privacy and Confidentiality Policy and Procedure.
Access to your Personal Information
You may access the Personal or Health Information we hold about you, including to update or correct it, subject to certain exceptions. If you wish to access your Personal or Health Information, please speak to a staff member.
To protect your Personal or Health Information we may require identification from you before releasing the requested information. You have the right to:
● request access to personal information we hold about you
● access this information and
● make corrections if you consider the information is not accurate, complete, or up to date.
However, access may be denied in part or in total where:
● the request is frivolous or vexatious
● providing access would have an unreasonable impact on the privacy of other individuals
● providing access would be likely to prejudice an investigation of possible unlawful activity
● providing access would pose a serious and imminent threat to the life or health of any individual and
● denying access is required or authorised by or under law. We aim to address all requests to access or correct information within 5 working days.
We will not charge any fee for your access request but may charge an administrative fee for providing a copy of your information.
Maintaining the Quality of your Personal Information
It is important to us that your information is up to date. We will take all reasonable steps to make sure that your Personal Information is accurate and complete. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.
If you have any queries or complaints about this Privacy Statement or how Sync Space Therapy manages privacy matters, please contact our Privacy Officer:
● by email to admin@syncspacetherapy.com.au
● by phone on 0493 035 439.
Alternatively, you can speak directly to the therapist who provides your service, who will record your enquiry or complaint and ensure it is followed up. Complaints about privacy matters can also be lodged by placing a completed contact form on our website
All feedback and complaints regarding privacy will be dealt with in accordance with our Feedback and Complaints Policy and Procedure.